Vehicle Licensing Guide

License Plates - Transfer To/From Leased Vehicles
VLIC-222.1

PURPOSE:

To provide DMV personnel with information and instructions on transferring license plates registered in the owner's name to a vehicle being leased by the same owner or vice versa.

BACKGROUND:

In 1995, DMV established a policy to allow the transfer of license plates issued to a privately owned vehicle to a leased vehicle or from a leased vehicle to a privately owned vehicle as long as the lessee and private owner are the same.

The owner/lessor must approve of the transfer in writing and this statement must accompany the application for license plate transfer. The following is suggested language to use for this written permission: I/we, the undersigned, agree to allow < name of Lessee > to transfer license plates < License plate Number > duly registered in his/her name to or from the vehicle(s) leased from < name of Lessor> .

______________________________          _______________________
Signature of Lessor or Representative          Title

If the vehicle is of the same weight group or is changing to a lower weight group, collect only the transfer fee. If the vehicle is in a higher weight group, collect the difference in license fees, including the local vehicle registration (LVR) fee, if applicable (refer to VLIC-314), for the weight increase in addition to the transfer fee.

CUSTOMER REQUIREMENTS:

1. Submit a completed "Application For Registration" ( VSA-14).
2. Submit a written statement by the lessor that they agree to allow the transfer of license plates to the leased vehicle or from the leased vehicle.
3. Submit a transfer fee and any required additional fees for a weight increase, if applicable.
4. If it is necessary to establish the title record, submit a completed "Application for Certificate Of Title and Registration" (VSA-17A) and documents of ownership.
5. If applicable, submit the title fee and appropriate amount of sales and use tax for the new vehicle.

DMV SERVICE PROVIDER'S PROCESS:

1. If the transaction is for both titling and transferring plates, process as two transactions.
   1. Establish the title record.
   2. Transfer the plates.
   3. On the transfer screen enter the Customer Service Center special user ID code in the name exception authorization field.
   4. Enter LEAS in vehicle special condition field (SPEC COND) on TTLISS screen to indicate it is a leased vehicle.
2. If the application is to transfer the plates only:

   <<<<<REVISION

   1. Verify vehicle is leased by checking for a Special Condition of LEAS in the TTL MV3 screen.
      1. If Special Condition of "LEAS" displays on MV3, continue with the registration transfer.
         1. If Special Condition of "LEAS" does not display in MV3, ask customer for the lease agreement.
         2. If the lease agreement verifies the vehicle is leased, then enter a "Y" in the "LEASED VEHICLE" field on the TTLMV3 screen and continue with the registration transfer.
   2. On the "Transfer Registration" screen, enter the Customer Service Center special user ID code in the name exception authorization ("NM EXCPT AUTH:") field.

      NOTE: Only the manager, assistant manager and designated seniors will be authorized to use this number.

   3. If the lessee is responsible to renew the registration, enter the lessee address in the "Reg/Manufacture Hm Addr" field in the TTLMV2 screen to ensure registration renewal notices are sent to the lessee.   END REVISION>>>>>
3. Verify that all forms are properly completed.
4. Collect the applicable fees.

   <<<<<REVISION
   

5. Notify the customer of the following Virginia requirements:
   • State inspection to be performed on the vehicle and to display the state inspection sticker on the windshield AND
   • Locality sticker or decal

     NOTE: Some localities do not require sticker/decal to be displayed on a vehicle, however payment of the local registration fee is still required. Check with the appropriate locality for requirements.

       END REVISION>>>>>
6. Provide the customer with a new registration card.

REFERENCE:

• Code of Virginia: §§ 46.2-100 (Owner), 46.2-600, and 46.2-693.
• Policy Statements:
  • Memorandum (9/7/95) Richard D. Holcomb to Dealers, DMV personnel, and CVR Personnel
  • Memorandum (1/29/96) Richard D. Holcomb to Dealers and Leasing Companies
• CSC Data Entry: CSCNet

CONTACT:

For additional information contact:

• Your CSC Manager/Assistant Manager
• DMV DIRECT Help Desk at (804) 367-6646

<<<<<REVISION

PROCEDURE PROPONENT:

VSA/Titles and Registration Division