BACKGROUND

International Fuel Tax Agreement (IFTA) decals are stored in the security closet and only authorized users are granted access to retrieve appropriate decals throughout the business day.  

IFTA decals must be inventoried, when requested by the Field Operations Office as part of the Random Quality Review Request or by management to detect and document discrepancies. Reports for the inventory of IFTA decals are printed daily after closing the CSC system. Therefore, to insure accuracy of the reports, reconciliation must occur during the first part of the next morning. Anytime there is suspicious activity or signs of fraudulent activity (missing decals on a regular basis), notify the District Manager.

CSC MANAGEMENT/DESIGNEE

1. Pull the "CREDENTIAL INVENTORY BY BRANCH" MARCR 22 report printed the night before. 
   
   NOTE: If a new report is needed (i.e. inventory count did not begin until later in the morning,) contact Motor Carrier Services (MCS) and request an updated inventory screen print to be faxed.
2. Reconcile the physical IFTA decal inventory in the CSC with the "STARTING SERIAL # AVAILABLE FOR ISSUE" and "ENDING SERIAL # AVAILABLE" on the "CREDENTIAL INVENTORY BY BRANCH" MARCR 22 report. 
   
   NOTE: If the IFTA decal quantity falls below 50 decals for a specific year, the CSC Designee should note this on the MARCR22 and report these findings to CSC management.
3. If the IFTA decal inventory reconciles with the "CREDENTIAL INVENTORY BY BRANCH" MARCR 22 report:
   1. CSC manager must sign and date the "CREDENTIAL INVENTORY BY BRANCH" MARCR 22 summary report as verification that the inventories reconciled.
   2. Retain the signed and dated "CREDENTIAL INVENTORY BY BRANCH" MARCR 22 report on file at the CSC (Refer to "Maintenance and Retention Schedule" CSCOM-1101)
4. If the IFTA inventory does not reconcile with the "CREDENTIAL INVENTORY BY BRANCH" MARCR 22 report:
   1. If extra decals remain, review the previous daily "CREDENTIAL INVENTORY BY BRANCH" MARCR 21 report to find the owner of the decal 
      
      Mail the decal to the customer.
   2. If decals are missing, refer to CSCOM-604 Deleting IFTA Inventory
   3. Sign and date the corrected IFTA decal summary report ("CREDENTIAL INVENTORY BY BRANCH" MARCR 22) printed the next day and file in CSC (Refer to CSCOM-1101)