DESCRIPTION

This procedure provides CSC personnel with guidelines for printing, reprinting, and handling of the Barcode Cover Sheets.

BACKGROUND

A Barcode Cover Sheet is a document that contains a summary of information about a specific transaction. Barcode Cover Sheets aid in the process of electronically storing and retrieving transaction documents.

Barcode Cover Sheets:

• Print automatically after successfully completing a transaction, OR

• Must be manually requested to print in the system if a customer is unsuccessful in completing an application for a license, permit, ID card, or requesting a standalone address change where no credential is issued (mySelect only).
  
  • An unsuccessful driver transaction occurs when any application for a License, Permit, or Identification Card is not completely processed after the customer's photo has been taken, regardless of reason.

Barcode Cover Sheets print AUTOMATICALLY for the following:

Driver Transactions	Vehicle Transactions
License Issue/Renewal/Duplicate/Reissue	Title Issue
Identification Card Issue/Renewal/Duplicate/Reissue	Maintain Title
Notification Transcripts	Replacement, Substitute, Supplemental, Reprinted Title transactions
Judgments	Sales and Use Tax Adjustments
CDL Medical Certifications	For Hire Registration
Electronic Verification/Certification of a Birth Event	Antique and Permanent Vintage License Plates

<<<<<REVISION

Barcode Cover Sheets MUST be REQUESTED in the system to print for the following:

Driver Transactions
Unsuccessful License/Permit Transactions
Unsuccessful Identification Card Transactions
Standalone Address Change Transactions without credential issued* (From form ISD01)
*In mySelect, a system dialog box will give the option to print a Barcode Cover Sheet.

END REVISION>>>>>

CSC RESPONSIBILITES

CSC personnel (CSR and document preparer) are responsible for ensuring that the correct Barcode Cover Sheet is attached to its matching transaction documents in order for the documents to be correctly filed electronically..

Shred Barcode Cover Sheets if:

• There are no transaction documents associated with the Barcode Cover Sheet,
• The barcode cover sheet printed as a secondary transaction in support of the main or final transaction (i.e., maintain title, etc.).
  
  NOTE: Barcode Cover Sheets that print for CDL Medical Certifications must be attached to the medical documentation if the customer is updating their medical variance, waiver, or SPE and also receiving a license.

PRINTING/REPRINTING BARCODE COVER SHEETS

Barcode Cover Sheets can be reprinted if a printer error occurred or it was misplaced or destroyed. (Refer to data entry procedures.)

However, Barcode Cover Sheets for judgment transactions may not be reprinted. If the Barcode Cover Sheet is misplaced or fails to print for a judgment transaction, note that the Barcode Cover Sheet is not available on the judgment documents and forward to the DL Compliance work center.